Student Records

The mission of HCS Records Management is to assure the appropriate tracking and storage of records created and maintained by the Huntsville City Schools District and to provide reference and retrieval services to district schools/offices as well as to the general public. We provide for the timely destruction of records that have reached their legal retention period and ensure the preservation of records that have been determined to hold continuing value.


An individual may request a copy of his/her transcript either by coming to the HCS Records Department or by mailing a written request.  Faxed requests will not be accepted unless authorized by the Records Department. Our office hours are Monday-Friday, 7:30am-4pm.

Current / Recent Students

The records of current students are stored onsite at the school; please contact your child's school for immediate assistance. Former students should contact their last school attended if within 5 years. In the case of school closures, records are typically transferred to HCS Records Department and can be ordered using the HCS Record Request Form below. Please call ahead to confirm your requested documents are located in the HCS Records Department.

Records requests are $2 each, payable by cash or money order only.
An HCS Record Request Form must be accompanied by the following information:
  • Reason for record
  • Signed release (physical signature only)
  • Name while in school (maiden name)
  • Date of Birth
  • Last 4 digits of social security number
  • Last school attended
  • Last year attended
  • Address to be mailed
  • All schools attended (passport, identification, disability, proof of residency)
  • Place of Birth
  • Parent/Guardian name(s)

Records Management Specialist

Terra Fletcher

Phone:  (256) 428-8363      Fax:  (256) 428-7822
Huntsville City Schools
Records Department
Annie C. Merts Center
200 White St.
Huntsville, AL  35801
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